Funktion DJ's wants clients and entertainers alike to be happy.

Terms and Conditions - Funktion* DJ's.

1.        Definitions

1.1.       Funktion DJ's herein shall also be referred to as we, us, our, the company, the DJ, the artiste.

1.2.       The client herein shall also be referred to as you, your, the hirer, the booker.

2.        Booking details

2.1.       All bookings are taken on a booking form and it is the responsibility of the client to make sure that all details are correct at time of booking.

2.2.       The client ensures that all details of the venue are correct and on inspection of the venue should the DJ find any discrepancies Funktion DJ's will report to the client to confirm any issues that may affect the booking.

2.3.       There will be adequate set up time available usually 45-90 minutes before the start time of the gig and 30-60 minutes after the gig to break the set down. The client should indicate what access is available, stairs, lifts, car parking etc.

2.4.       The client and company both confirm there are no third party interests on the booking and no previous bookings of these dates for this event.

2.5.       A start and end time is agreed in advance, however, it may be possible to request an extension provided that the artiste is available and that the venue is able to agree to the extended performance time. Additional payment will be required (see  section:3 item:3.5).

3.        Payment of events and functions

3.1.       Bookings cannot be confirmed until the booking fee has been paid which constitutes a 100% binding guarantee of contract and is non-refundable.

3.2.       Non payment of a booking fee allows the company to change any work schedules without prior notice.

3.3.       The balance of the total fee must be received no later than two weeks prior to the event. Payment can be made in instalments by cheque or by internet bank transfer. Bank details are available on request. We do not accept balance payments in cash on the night other than by prior arrangement. Failure to make payment within the 14-days prior to the event date may jeopardize the booking.

3.4.       Failed payment of any fees owed within 10 days after the date of the event will result in pending legal action.

3.5.       Additional hours or extended performance requests will be negotiated at the time and payment to the artiste will be required before any extended performance commences.

4.        Cancellations

4.1.       The DJ assigned to your event will be holding the date exclusively for you and will turn away all other work. The potential loss of work in the event of a cancellation is real and tangible therefore Funktion DJ's will charge a cancellation fee. Cancellations must be made in writing or by e-mail. We do not accept telephone cancellations.

4.2.       If you cancel within 30-days of the event the cancellation fee is 100% of the balance outstanding.

4.3.       If you cancel outside of the 30-day period you are free to cancel your event without penalty other than losing your non-refundable date reservation fee

4.4.       Failed payment of any fees owed within 10 days after the date of the event will result in pending legal action.

4.5.       Should the date be cancelled beyond the clients' reasonable control i.e. failure to supply adequate facilities by the venue, bereavement etc. the deposit will be returned in full and a new date will be offered if required.

4.6.       The company will try to fulfil its obligations in the event of unforeseen circumstances by any other means should this be necessary.

5.        Conduct

5.1.       It is the client's responsibilities to ensure that all guests conduct themselves in a proper manner at all times. The client must be responsible for all guests and their actions.

5.2.       The client will provide adequate supervision of its guests, including children, at the venue, and will be liable for any loss of or damage to the equipment or personnel belongings caused by attending guests.

5.3.       Funktion DJ staff does not tolerate violent, aggressive or abusive behaviour from anyone under any circumstance. We reserve the right to terminate our services at any time should we feel our personal safety is compromised or under threat. We do not take responsibility for ejecting any unwanted persons from any venue. You will be advised of any problems that we may have in this respect with any of your guests.

5.4.       With respect to minors at any function there must be an adequate ratio of responsible persons to minors. The company cannot be held responsible for the sole supervision of minors.

5.5.       The company will act responsibly and professionally during their attendance and will set up and run the event as requested by the client. Where legal and venue restrictions apply that conflict with the clients wishes these will be pointed out as and when they become apparent.

5.6.       The company will produce, on request, certificates of Public Liability Insurance (PLI) and Portable Appliance Testing (P.A.T) certificates to comply with current health and safety regulations.

6.        Security.

6.1.       The client will be responsible for the safety and security of Funktion DJ's staff and the theft of items owned by the company, including theft and damage to vehicles and equipment whilst on site.

6.2.       The company is not liable for any damage to the venue except in cases of gross negligence by Funktion DJ's staff; any potential hazard must be pointed out by the client, event coordinator or venue staff at the time of set up.

6.3.       The hirer / booker are remains responsible for any damage to our equipment caused by any person at the event. You will be charged for the full cost of any repairs required. You will be advised of any damage as soon as it is caused.

7.        Health and Safety

7.1.       The company will abide to the rules and regulations of the health & safety at work act.

7.2.       It is presumed that the venue and its staff abide by the rules and regulations of the health & safety at work act and hold all necessary certificates, authorities and required permits to supply the services of the venue for the purposes of the event. If a venue is found to fail to conform to any of the above the company will be within its rights to refuse any further participation in the event and the full amount of the booking will remain due by the client.

7.3.       In the event of fire, flooding, public disturbance, terrorist activity or any other threat to the public, Funktion Dj's staff will not be automatically required to help in any way to evacuate the venue or building unless the fire regulations for the venue specify otherwise and the staff member is made aware before the start of the event. This would usually incur a vocal announcement where possible.

7.4.       The company will carry copies of the required certificates at all events.

8.        The Venue

8.1.       The client will ensure suitable time for the installation, dismantling, and removal of equipment . The client also ensures that safe and adequate power is available. The artiste ensures that any equipment that requires connection to a power source is electrically safe and conforms to the HSE EAW Act 1989, and any amendments thereafter.

8.2.       The client must ensure that there is adequate safe and secure parking for the artiste on the night for off loading and loading of the equipment.

8.3.       If the agreed start time is delayed due to limited or no access to the performance area, or any other delay beyond the artistes' reasonable control, the company will not be liable for any refund whatsoever.

8.4.       If you are booking other entertainment e.g. singer, comedian, band etc. in addition to our DJ, please inform us on the amount of available space for the disco. Speaker location is usually best if it is no greater than 5 metres either side from the position of the DJ.

8.5.       We reserve the right to refuse to continue any event prior to the start should there not be sufficient floor space to allow for audio and lighting equipment to be assembled safely.

8.6.       We reserve the right to substitute alternative entertainment and equipment should circumstances out of the artistes control dictate the need to do so. The company guarantees that all equipment used is PAT certified and all artistes are covered by PLI to £10m.

8.7.       We will not be responsible for any damage or loss to private or public property caused by invited or uninvited guests, venue staff or members of the public.

8.8.       Bookings are taken on the understanding that the venue is in possession of the required entertainment and liquor licenses. We are not responsible for venues found to be in breach of the terms of their license.

8.9.       The end time as set by the venue cannot be changed or extended by the artiste and is the sole responsibility of the event coordinator or venue representative to give permission to the artiste to extend the performance time and subject to section:2 item:2.5.

9.        Refreshments

9.1.       As the DJ works unsociable hours we ask if non alcoholic drinks could be supplied. Food is offered by the client as a courtesy to the artiste.

9.2.       Please do not offer alcoholic drinks whilst artistes are working.

10.      General

10.1.    We reserve the right to alter any or all of the above at any time.

10.2.    Please contact us for further clarification of any of the above terms.

10.3.    These terms are in accordance with the laws of England and Wales

10.4.    Funktion DJ's is not an agent but a mobile DJ company run as a sole trading concern.

Main office: Academy House, 10 Hersham Green, Surrey, KT12 4HL
Tel: 01932 223 666 // Email: party@funktiondjs.com